BOOKS™ Manual

The Notes, Instructions, and Comments fields

The instructions field is the place to type instructions that should go to the trader -- instructions such as GTX, use Maddoff, AON (All or None), DNR (Do Not Reduce), State of Residence on a syndicate order, etc. The Notes field is for notes that you write on your tickets for your own future information -- such things as speed on a GNMA, call dates on a bond, or a convertible securities' conversion terms. The Comments field is used by BOOKS™ when you have partial fills or a cancel and

replace to provide an audit trail.

The Loan Approval Field

Enter the code name of the person in Stock Loan who gave you approval to short the stock. Short sales have to be reentered daily and permission obtained from Stock Loan each day.

Entry Date and Time Fields

These two fields will be automatically filled in for you when you enter the order on the screen. Very occasionally, when the market is moving quickly, you may find it necessary to call in your order first, then enter it in BOOKS™ later. When that happens, enter the actual time that you entered the order by typing over the automatic entries. You can clear out the contents of any field by positioning the cursor at the leftmost position in the field box and pressing Ctrl+Y. Note that you do not type the slashes in the date or the colon in the time field.

Order Taker Field

Type in the name of the trader to whom you gave your order if you call in your orders.  OverDrive will fill in this field for you if it enters the orders. If your office uses a Wire Operator who gives you an order number, fill the order number in the Order Taker field. The Order Taker field is very important, since BOOKS™ uses this field to determine whether an order has been entered. If you have not filled in the Order Taker field, BOOKS™ will think that you have not yet entered the order, and it will not show up on your list of open orders or on your Account Position Reports or your Cross Reference Reports. Even if you are doing an In or Out ticket, you should fill in the Order Taker. Brown & Overton suggests that it be the name of the person who accepted the check, and that the offset broker should be person sending the check to the bank or the Home Office.
If you will be using the BOOKS companion program OverDrive™ to enter this order, leave this field blank. OverDrive™ will fill it in with the order number from the Order Entry system. When OverDrive™ enters a BOOKS™ order, it fills in the Order Taker field for you, using the Order Number from your Order Entry System. If the Order Entry number is followed by a question mark, that means that the order was transmitted by OverDrive™, but was not acknowledged by the order entry system.
YOU SHOULD IMMEDIATELY SWITCH TO OVERDRIVE™ TO CHECK THE STATUS OF ANY ORDER MARKED WITH A ?. IF THE ORDER WAS NOT IN FACT ACCEPTED BY THE SYSTEM, THEN SWITCH TO BOOKS™, CLEAR THE ORDER TAKER FIELD FROM THE ORDER TICKET, SWITCH BACK TO OVERDRIVE™ AND SEND IT AGAIN. ONLY RESEND IF YOU ARE SURE THAT IT IS NOT IN THE BACK OFFICE SYSTEM.  EVEN THEN, IT IS BEST TO TYPE "DO

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