BOOKS™ Manual

View and sort your orders list

One of the most powerful features of BOOKSä is that you can quickly change how you want your orders list to be displayed, far quicker than dragging out an account book and scanning for a particular piece of information. You can view your orders list sorted in several different ways. Usually you will want your orders in entry date order, and that is the default. However, you may want to quickly view all the orders for a particular account or for a particular person, or all the orders for a particular se

curity, giving you the on-screen equivalent of a customer position page or cross-reference page. Use the various options in the View Menu to choose the right one for you. Managers and auditors using the View all reps and View sort by symbol commands can identify undue concentration.
The View Sort by Symbol command gives you the equivalent of a printed cross-reference page. The View Sort by Account command will group all orders for one account together, allowing you to see the status of that person's orders. If you want to see all of the accounts for a person together, choose View by Name, and you will get their regular account, IRA and other accounts together.

Check Open orders

You can check on open orders two ways. You can use the View Open Orders command on the View menu, which will display on screen all open orders you have pending, or you can use the Print Open Orders command from the Print menu if you wish to have hard copy. To return to your normal Main View Screen after Viewing Open Orders, choose View All Orders.

Track Short orders

By their very nature, you want to keep a sharp eye on any short sales that you have made for clients. Use the View Short orders command to see a list of your short orders on screen. Use View All Orders to return to your Normal Main View Screen.

Control Confirms

You can check on Unconfirmed orders easily by choosing View Unconfirmed. The View Unconfirmed list will be sorted in the same order as your View All Orders screen was. You can use the View Sorted by ... commands to put it in whatever order you wish. This is the screen to use when matching confirms. You can use the Find an Order Command to locate a particular order.

Viewing Customer Positions On-Screen

The View Executed Command on the View Menu removes canceled and open orders from your screen. This uncluttered screen is ideal when you want to look at a client's positions on screen, as only executed orders and balance records will be shown. (If you are seeing any Balance Records that have a Zero quantity, use the File Utilities Cleanup command to remove them.) 

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