BOOKS™ Manual

Take a report

The Offset Broker field  When you get a report, enter the offset broker (the trader who reported the trade to you) and price, just as you have always done on a paper ticket. The report will be time-stamped automatically. If someone else took the report and noted the time when they received it, you can correct the time stamp manually. If you are getting reports from the Raymond James system, enter system as the offset broker. If this is an In/Out order, enter the name of the person forwarding the check or securities to the bank or Home Office. If you use OverDrive to take reports on orders entered through OverDrive, it will fill in the offset broker for you.

The Take a Report Window  Place the highlight on the order for which you have a report, and press Ctrl+T. The Take a Report Window will appear.
Note that this screen looks much like the Enter a Securities Order window, but that most of the fields are frozen and cannot be changed. The cursor is already positioned on the quantity field of the Execution Information section of the order ticket. You can fill in the quantity, or if the report is of a complete fill, you can hit Enter , and the same quantity indicated in the Quantity field will be automatically entered. Enter the execution price, using the method of keying in fractions explained earlier.
Move the cursor to the OK button, or the Next or Previous button as appropriate, and press enter or click the left mouse button to record the report.
Partial fills  BOOKSä handles partial fills (partial executions) in the following way. BOOKSä compares the quantity on your execution report with the original quantity on the order. If they are equal, the order has been executed and will appear on the Main View Screen with a U for Unconfirmed in the Status column. If the quantity of the execution is less than the original order, BOOKSä pops up a box that say "OK to Split Order". If you say yes, BOOKSä changes the quantity of the original order to the quantity executed, and inserts a message into the Comments field that states "orig: quantity entry date limit."  This reduced filled order is displayed on the Main View Screen with a U for Unconfirmed. BOOKSä then automatically generates a new order for the remaining quantity, showing the same order taker and same time of entry, with the same notation in the Comments.  This order for the balance of the shares in the original order is displayed on the next line on the Main View Screen, with an O for Open in the Status Column.
When you enter subsequent fills, the same process takes place. If you have multiple fills on the same day, a window pops up to allow you to adjust the commissions. The window shows you what the retail commission would be on each piece, and on the total, and gives you the average price of the orders, if they were filled at different prices.  If the remainder of the order is not filled that day, and the order was a day order, the unfilled order for the balance will be listed in the Cancel Day Orders list and if you approve, will become a "Day Die" canceled order. If the order is an open order, the unfilled order for the balance will remain on your screen with an O for Open in the status column. You can use the Cancel and Replace command to change the order for the balance of the shares from a day order to an open order or from a limit order to market order, or you can use the Cancel an Order command to cancel the order for the remaining shares.  Click here for next page.
This procedure gives you maximum information about the status of your orders on