BOOKS™ Manual

While mutual funds are entered to the Home Office hte same as other tickets, through phone, wire or OverDrive entry, the ticket is quite different. This page goes through the fields on the Mutual Fund Order Ticket.

As soon as you enter a Mutual Fund symbol on a General Securities ticket, or if you have highlighted a previous order that was a mutual fund order on the Main View screen, the order ticket on your screen will look transform itself into a mutual fund Buy order ticket  or a Mutual Fund Sell ticket.  Click here to see sample tickets. (Note that the ticket illustrations may take longer that the average web page to load, depending on your ISP and computer.) Many of the fields are different on this ticket from the General sEcurities ticket. For example, instead of a quantity field, there is an amount field. Brown & Overton's research showed that the average mutual fund ticket was for a certain amount of money, with the number of shares and the price per share only available later. The mutual fund order ticket reflects that reality without discarding the possibility of a purchase of a certain number of shares.

Amount field, Plus, Minus/Even field

Put the dollar amount of your trade into the amount field, then indicate whether the client wishes to buy exactly that amount of money (even), the next full share under the amount (minus) or the next full share over the amount (plus).

Fund Account field

The account field is the brokerage firm account. When you are doing a trade that adds to an existing account at the fund, you must fill in the fund account number in this field.

Domestic/Foreign field

This field refers to the nationality of the purchaser, not the investment policy of the fund. Choose D if your client is a U.S. Citizen or lives in the U. S. Choose F for non-citizens who do not live in the US.

LOI Amount field, ROA Amount field

These fields are to be used if the client is purchasing mutual fund shares as part of a Letter of Intent or is getting a discounted load on A class shares because of a Right of Accumulation. If related accounts are being counted in the ROA or LOI total, the account numbers must be listed in the Related Accounts field.

Distributions Buttons

Click on the appropriate buttons to indicate reinvestment of Dividends, Short Term and Long Term capital gains. An X in the button means that you want that type of distribution reinvested. If you do not put an X in one of the three reinvest buttons, then you must indicate where you want the cash distributions to be sent -- the client, the brokerage account, or to another fund.

Share Instructions buttons

On mutual funds, you must indicate whether the shares are to be held in client

Mutual Fund tickets continues. Click here for the next page.